Art. 1 – The provisions of the present General Regulations for FEDE diplomas becomes effective from the 17th October 2015.
General Regulations for FEDE Diplomas
General Regulations for FEDE Diplomas
Art. 2 – No FEDE diploma shall be attributed until the European Bureau of Examinations of the FEDE INGO (Bureau Européen des Examinations de la FEDE INGO) has established specific regulations.
Art. 3 – Regulations for a FEDE diploma must provide a sliding scale by level and by course credit certificate.
They must also indicate the level of studies or qualification, as well as, the pre-requisites required by the candidates.
FEDE diplomas must conform to the norms and recommendations published by the bodies concerned of the European Union and the European Council notably in regards to the fixed objectives by the Declaration of Bologna.
Art. 4 – Preparation for FEDE diplomas involves the schools respecting all requirements regarding specific regulations and program references / benchmarks. A verification of the quality of the methods, forms and means of preparation by the different schools will be required and will address solely the teachings and the duration of courses.
Art. 5 – All schools preparing students for FEDE INGO diplomas must implement and respect the principles of management of the quality presented in the Quality Charter voted by the decision of the FEDE General Meeting the 23rd of April 2010.
Art. 6 – No one may sit for a FEDE diploma without having prepared at a FEDE INGO school member establishment up to date with its annual dues, having an observer member status or having written authorization from the General Delegate or Executive Board as an independent candidate.
The Committee accords observer status by the initiative of the Executive Board. It may be issued to a school or group of schools not situated in Europe, who wish to have their students profit from the recognition of the FEDE INGO and independent schools in Europe.
The observer member fees are identical to those of full members.
Refusal of issuance of observer status need not be justified to the party concerned.
Art. 7 – Individual registration fees for examinations and assessments are payable at registration.
The Board fixes the amount of fees at registration.
The European Board of Examinations sets the fees during the year N taking effect in year N+2. The FEDE Committee ratifies the amount at the latest during the General Meeting, which takes place in the spring of the year N, taking effect in the year N+2. A candidate having failed a FEDE diploma has the right to register as an independent candidate.
Art. 8 – Candidates registered by full members or observer members, for FEDE diploma or certificate examinations, must fulfill the following formalities with the European Board of Examinations at the beginning of the university year according to the defined timetable:
• Submission of a nominative list of all the candidates who prepared for the examination at the establishment (these registrations will not be taken into account if the establishment is not up to date on fees), according to the procedure transmitted by the European Board of Examinations, before the end of October of the academic year given.
• Indication of the last and first names of those responsible for the center where the certificates or diplomas should be addressed.
• The individual registration fees are to be forwarded to the European Board of Examinations.
Art. 8a – Final registration for a candidate is notably subject to receipt of payment of the corresponding registration fees by the European Board of Examinations.
The European Board of Examinations reserves the right to cancel any registration of a candidate not having paid the registration fees on time.
Art. 9 – The registration of each candidate must be validated by the school he/she attends or in the case of an independent candidate, by the General Delegate. The school is responsible for the registration of its candidates in the time allowed.
For obvious reasons of organization, the European Board of Examinations cannot accept new registrations after the closing date set at the beginning of each academic year.
The European Board of Examinations fixes the examination calendar and by consequence the registration closing date in line with the examinations or examination assessment sessions.
This calendar is adopted during the General Meeting preceding the start of each academic year.
Art. 10 – The Committee may freely question the professional pertinence of a diploma with less than 10 candidates enrolled per year, over three years. In co-relation with the school, the Committee may implement a feasibility study of professional opportunities and decide:
• Either to adapt the benchmark in line with the needs of the market,
• On a complete or partial deletion, in accordance with the school and/or the professional branch concerned.
Art. 11 – Under the supervision of the FEDE INGO, the European Board of Examinations is a structure charged with the organization and logistic management of the FEDE examinations.
Its Director controls the European Board of Examinations.
Art. 12 – The European Board of Examinations has established the necessary procedures for the smooth functioning of the examinations.
Art. 13 – The European Board of Examinations is charged with centralizing candidate registrations for FEDE examinations, and ensuring that all the registration procedures detailed in article 8 are respected.
Art. 14 – Every year the European Board of Examinations establishes an educational and financial academic year N-1, which is presented to the Committee by the General Delegate.
Art. 15 – This concerns the conferred authorization of a school by the European Board of Examinations, to administer examinations in its name conforming to the present General Regulations and Statues of the FEDE INGO.
An Examinations center is a school empowered by the European Board of Examinations and authorized to physically organize examinations for its own candidates according to the directives addressed by the European Board of Examinations.
A Relay Center is a school authorized by the European Board of Examinations to physically organize the examinations for its own candidates, as well as for the candidates from outside establishments, according to the directives addressed by the European Board of Examinations.
Art. 16 –The accreditation must be requested from the European Board of Examinations, at the beginning of each academic year to ensure that all of the formalities required of the Examination Center may be carried out within the time limits.
Art. 17 – The European Board of Examinations will study the Accreditation requests and issue an annual list.
This annual list will then be transmitted to the candidate establishments.
This list, which is revised each year, is definitive and not subject to appeal. The European Board of Examinations does not have to justify an accreditation refusal.
Art. 18 – An Examination Center / Relay Center may not have more than 30% of jury members or examination monitors who are employees or honoraries of said school.
If for reasons of lack of human resources the establishment cannot find third parties, and it requests authorization to enlist employees above the quota of 30%, an observer will be sent to the establishment at its expense.
Art. 19 – For reasons of organization the person responsible for the establishment, designates one referent each year to the establishment.
This referent is the speaker for the European Board of Examinations concerning organization and the setting up of courses at the school, the school candidates and the different members of the school (speakers, direction…).
The main role of the referent is to pass on information communicated by the European Board of Examinations to the candidates and members of the school (speakers and direction), by all means at his/her disposal (posters, information meeting, writings…).
Art. 20 – The one referent of the Examinations Center / Relay Center must be able to furnish all details of the scheme of organization of the Center he/she is in charge of to the European Board of Examinations on demand.
The European Board of Examinations is at liberty to carry out a control of quality in which the referent will actively participate.
Art. 21 – The examination regulations must correspond to norms and recommendations issued by the European Union and the European Council
Art. 22 – The FEDE diplomas carry all the implementations of the validation of competence linked to European functioning and economic, political, fiscal, financial, educative, social, environmental, athletic or cultural organization.
Art. 23 – The examinations must include a test linked to the mastering of a second living language, which is spoken in one of the countries of the European Union and figures on the list established by the FEDE.
Considered as a “mother” tongue, the language in which the candidate takes the test in the European and professional domain.
By extension, are considered as foreign living languages for the candidate, other than languages offered by the FEDE.
No matter what his/her mother language or second language, the candidate must show evidence of mastery and pass an examination in a language most frequently used worldwide such as French, Portuguese, English, German, Spanish or Italian.
Art. 24 – Each examination regulation will equally contain the provisions for the retention periods for records and annals.
Art. 25 – Propositions for written examination subjects are the fruit of inter-school pedagogic cooperation.
For each session, the establishments are solicited by the European Board of Examinations to transmit the candidature of teachers wanting to create an examination.
The teachers chosen by the European Board of Examinations for this examination creation must submit their proposals within the designated time limit.
Naturally, the exam themes are not taken into account unless accompanied by the corrections and an evaluation scale, according to the skills benchmark.
Art. 26 – It seems useful to recall that for oral exams the jury must be comprised of two people with a minimum of one professional for a professional exam.
For the other exams, one examiner is sufficient.
In all cases, the examiners must respect the Charters (Professional and Languages), which define a certain number of rules in respect to a good execution of the examinations.
Art. 27 – The Commission choosing the exam subjects, in which the composition and organization is managed by the European Board of Examinations, meets to make a list of the choice of subjects among the proposals transmitted to the European Board of Examinations.
The chosen subjects stay confidential until the beginning of the exams concerned.
Art. 28 – The quality control of FEDE examinations is organized by the European Board of Examinations and is carried out by one or more people, competent individuals or legal entities, designated by the President of the FEDE INGO.
Art. 29 – Minutes of the control shall be transmitted to the Director of the European Board of Examinations, President of the Jury of diplomas and President of the FEDE INGO.
Art. 30 – In the case of a complaint or when failings or dysfunctions appear or are repetitive in examinations, the Director of the European Board of Examinations opens an investigation and shall decide if it is necessary:
• To address the school in cause with a warning and a well-defined timeline to restore, improve or correct the given situation.
• To remove the right of the school to be a Center of Examinations.
• To remove the right to present new candidates to FEDE examinations in the concerned disciplines for a period of time or permanently.
• In the case of opposition from the school in question, an appeal may be addressed to the Committee of the FEDE INGO who will confirm the decision taken to annul or re-qualify.
• In any event, the decision taken by the Director of the European Board of Examinations remains valid until the position of the FEDE INGO has been taken.
Art. 31 – A Jury of diplomas is constituted for each calendar year and is composed of at least four members.
Art. 32 – The members of the Jury of diplomas are designated at the beginning of each calendar year. The FEDE Committee designates a President.
Other than its President, the Jury of diplomas is composed of:
• A reporting secretary,
• The President of the FEDE INGO,
• The Director of the European Board of Examinations,
The European Board of Examinations designates the reporting secretary from among the members of the FEDE.
Art. 33 – Voting is done by raised hand with each member of the jury having one vote. Decisions are taken by simple majority vote of present members. In the case of a tie vote, the results the most favorable for the student are retained.
Art. 34 – The Jury of diplomas shall decide in sovereignty. Deliberations of the Jury of diplomas are closed meetings.
Members of the Jury of diplomas have a duty to respect the secret of the deliberations and the eventual votes.
Les decisions taken by the Jury of diplomas are definitive and without appeal and shall not be reconsidered.
Art. 35 – The Jury de Diplomas is assigned the following tasks:
• Determining the success of the diploma or certificate for which the candidate is registered by deliberating on all the examinations taken during a given session.
• Granting the ECTS credits (European course credits) associated with the course where the results are judged satisfactory,
• Determining the eventual cases of examination fraud,
• Examining all requests or contestation putting the legality or objectivity of the FEDE examinations at cause.
Art. 36 – The Jury of diplomas declares the success of a FEDE diploma or certificate for registered students for all the constitutive examinations necessary for said diploma or certificate, under reserve that the obtained results fulfill the following three conditions:
• Obtainment of an overall average above or equal to 10/20
• Obtainment of a grade higher than 6/20 for each Course Unit constitutive of the diploma or certificate concerned
• Obtainment of a grade higher than 0/20 for each course credit
Art. 37 – If the conditions for obtaining a diploma, as defined in Article 36, are not fulfilled, the Jury of diplomas declares a failure to the candidate concerned.
Art. 38 – The European Board of Examinations publishes the decisions of the Jury of diplomas on the Internet for fifteen days following the deliberations.
It sends individual “supplements to diplomas” to each school, which organizes the distribution of results to its students.
Art. 39 – After deliberations of the Jury of diplomas, the diplomas are sent to each school, which in turn organizes distribution to its laureates.
In all events, it is imperative that the diplomas be given to the laureates before the end of December of the current year.
Art. 40 – Filing a complaint
Candidates may file a complaint to the Director of the European Board of Examinations concerning the physical execution of a written or oral FEDE examination.
The complaint must be sent by registered letter, stating the reasons for the grievance, within 5 working days after the examination in question to, the European Board of Examinations.
The European Board of Examinations will verify if the complaint is well founded and take the necessary measures.
Art. 40a – Right of Appeal
Eliminated candidates have the right of appeal and may exercise this right to the Director of the European Board of Examinations.
The appeal must be sent by registered letter, stating the reasons for the grievance, within 4 weeks after the publication of results for the January, June and October sessions.
The Appeals Commission composed of three members, the Director of the European Board of Examinations, the person responsible for examinations, and a representative of the Jury de diplomas, examines the appeal.
The decisions of the Appeals Commission is definitive and without appeal. They are entered in a special register held by the European Board of Examinations.
Appeals may be brought only on the eliminated candidate results and not on the execution of the examinations. Article 40 of the present regulations governs all complaints on the physical execution of an examination.
Art. 41 – Viewing examinations
Candidates who have failed to obtain diplomas have the possibility to consult the written examinations at the European Board of Examinations in Lyon, by appointment.
Neither the examination original nor a copy may leave the European Board of Examinations.
Candidates may request an appointment by registered letter within three weeks after the date of publication of the results.
Only written examinations may be consulted.
The candidate may keep neither the examination nor the corrections, at his/her disposition during the consultation.
Art. 42 – Second correction
Candidates have the possibility to ask for a second correction of their examination for written examinations, for an extra fee, which is set annually.
This request must be made at the European Board of Examinations within 4 weeks after the publication of exam results.
Only written examinations (excluding Multiple Choice) may be subject to a request for a second correction.
The grade given on this second correction cancels and permanently replaces the preceding grade obtained in the subject concerned.
Art. 43 – The terms in Articles 40, 40a, 41 and 42 of the present General Regulations of FEDE diplomas must mandatorily be accessible to all candidates.
They are consultable and at the disposition of everyone in the “Basic Rules for FEDE Examinations”, on the Internet website.