Art. 12 General Assembly
1The General Assembly, as a decision-making organ of the association, is composed exclusively of full and observer-full members.
2Affiliated members, observer members, honorary members and qualified members have the right to attend sessions of the General Assembly, but their vote is only advisory in nature.
3Individual members and the representatives of collective members within the meaning of Art. 5(2 and 3) attend General Assembly sessions and, according to their membership category, exercise a full or advisory vote.
The General Assembly is the supreme organ of the association. It approves the Federation’s strategy, appoints from amongst its members a President who is automatically President of the Committee and of the Executive Council, names the members of the Executive Council and Committee, and approves the Federation’s annual accounts and financial report. The General Assembly possesses all the other powers accorded it by the present Statutes.
1The General Assembly meets whenever necessary but at least once per year in the context of an ‘ordinary session’. At this session the Federation’s accounts and finances for the current year or previous financial year (within the meaning of Art. 22) are discussed, and, where necessary, the members of the Executive Council, the Committee and, where relevant, the auditors are elected or returned to office.
2The General Assembly is chaired by the President or, in the President’s absence, by the Vice-President or one of the Vice-President(s) if there are several, or, in the absence of the Vice-President(s), by another member of the Executive Council or the Committee. If none of these persons are available, the full members present elect a chairperson for the session from amongst themselves.
12d Convening the General Assembly
1The General Assembly is convened by the President, the Executive Council or at least three members of the Executive Council.
2In keeping with the law, a request to convene a session of the General Assembly may be made by the Federation’s members if it is supported by at least one fifth of those members. The members concerned must be up to date with payment of their membership fees. This right belongs to all members of the categories set out in Articles 6(1) and 6(4). The request must be made to the President or the Executive Council.
3Notices convening the General Assembly are issued in writing and sent to every member, regardless of their membership category, at least one month in advance.
Notices convening the General Assembly are accompanied by the agenda. Any member who has individual proposals to make may do so during the session in the ‘other business’ portion that must be included in the agenda.
1Where the General Assembly has been duly convened it may legitimately deliberate regardless of the number of members present or represented.
2A member unable to attend the session in person may be represented by another member. However, a given member may not be proxy for more than three members (and cannot therefore be in possession of more than four ballot papers, including that member’s own). Moreover, a full member or observer-full member must be represented by another member of the same category (Art. 6). Powers of representation must be conferred in writing by the person to be represented (by proxy). Representation by a person who is not a member of the association is not allowed.
3An attendance list stating the names of members present and members represented is drawn up under the responsibility of the President or chairperson of the session. A list of proxies is annexed.
4The President or chairperson of the session also ensures that at least a brief report of the deliberations is drawn up by the General Secretary or the session Secretary appointed by the General Assembly to replace the General Secretary. The decisions mentioned in the report do not enter into force unless the following conditions are met:
– the report is signed by at least two people (including the President or the session chairperson and its author);
– it states that the Assembly has been duly convened (or that all its members are present or represented);
– it refers to the attendance list (or to the fact that all members are present);
– it states the results of the votes.
1Every full member and every observer-full member who is present or duly represented enjoys a full vote at the General Assembly.
2Decisions are adopted by a majority of votes. Subject to the provision contained in paragraph 4 below, ‘majority’ means a simple majority.
3When determining whether a majority has been achieved, only members who are present or represented and have paid their membership fees for the year preceding the holding of the Assembly will be counted; absent or unrepresented members are not counted under any circumstances. A simple majority is achieved if the number of ‘yes’ votes in favour of the proposal put to vote exceeds the total number of ‘no’ votes.
4A qualified majority, where two thirds of votes cast are in favour of the proposal put to the vote, is required for the following decisions: modification of the Statutes; modification of the membership of the Committee or the Executive Council, particularly where the modification is sought prior to the end of the four-year term set out in Articles 13(2) and 14(3) of the present Statutes; decisions to be taken in cases of serious conflicts; and dissolution.
5In the case of a tie, the President has the casting vote.
6The Assembly may not vote on items not included in the agenda unless none of the full members and observer-full members present objects to this. Items such as modifications of the Statutes, dissolution, or modification of the membership of the Committee or the Executive Council must be explicitly included in the agenda and cannot be removed from it.
12h External persons
The presence at the General Assembly of external persons (non-members of the Federation) requires the prior agreement of the President or the Executive Committee.
Art. 13 Committee
1The Committee is the organ in charge of determining the FEDE’s strategy, in particular the association’s direction and policy. It examines all steps and initiatives to further the aims and objectives of the association and encourages meetings and exchanges between its members who, due to their geographical spread, are not always able to meet in general assembly format as frequently as they wish.
2Committee members are elected by the General Assembly for a period of four years.
3In determining the Committee’s membership, attention is paid to the necessity of ensuring fair representation of the various nationalities belonging to the FEDE.
4The Committee meets as often as required and reports on its activities to the General Assembly.
5It possesses all the other powers accorded it by the Statutes.
Art. 14 Executive Council
1The Executive Council is the organ in charge of the operational management of the Federation. It gives its opinion on all important issues, liaises with members and manages the Federation’s day-to-day business.
2It reports on its activities to the Committee and the General Assembly and is responsible for producing the annual report and accounts. It possesses all the other duties and powers accorded to it by the present Statutes, in addition to those duties and powers belonging to ‘management’ within the meaning of the law, providing these have not been granted to another organ by the Statutes.
3The members of the Executive Council are elected by the General Assembly for a period of four years.
4The Executive Council is composed of persons holding the positions detailed in Art. 15 and of any other duly co-opted person. Co-optation nominations must be submitted for approval by the next scheduled General Assembly.
5The members of the Executive Council are automatically full members of the Committee.
6Once per year the Executive Council appoints the General Commissioner for Degrees, who is chosen from amongst the Committee members.
Art. 15 Principal positions within the Executive Council
1The principal positions within the Executive Council are as follows:
-The President, who leads and directs the Executive Council, the Committee, and the General Assembly; he or she holds the responsibilities inherent to the position and manages, amongst other things, relations with official international organisms. He or she ensures that the decisions of the Federation’s organs are executed and that the Federation, which he or she publicly represents, functions as it should. He or she convenes meetings. He or she may temporarily delegate some or all of his or her powers and choose to be represented by a vice-president or other member of the Executive Council.
-One or several Vice-Presidents (a maximum of four) who have the task of assisting the President according to his or her instructions and who may replace him or her where necessary.
-The General Secretary, who is in charge of the writing up of General Assembly, Committee and Executive Council meeting reports; the publication of these reports is subject to signed approval by the President. The General Secretary, in collaboration with the General Commissioner for Degrees, ensures the smooth running of evaluation and validation procedures. He or she is in contact with the directors of member institutions. He or she coordinates the activities of the working committees and presents an annual report to the General Assembly.
-Possibly, a Vice General Secretary to assist and, where necessary, replace the General Secretary in the carrying out of his or her functions and responsibilities.
-A Treasurer: he or she is responsible for managing the treasury, for financial and budgetary monitoring, and for overseeing cashier and accounting services. He or she oversees the payment of membership fees and presents a periodic financial report to the Assembly.
-One or more (a maximum of three) other members who manage any files that are considered to be particularly important.
2The General Assembly is responsible for assigning these positions to given members of the Executive Council; if the corresponding decisions are not taken by the General Assembly then they are taken by the Executive Council or Committee.
Art. 16a National Delegations
1FEDE Delegations formed outside of Switzerland must exist in the form of an association or equivalent entity within the meaning of local law. Their statutory aim must, moreover, be in strict conformity with that of the present Statutes. The membership of their management organs must consist for the most part of members of the FEDE Executive Council.
2These Delegations do not have members in their own right: any persons contacting them to request membership join the FEDE; the admissions procedure outlined in Art. 8 is applied to them. These Delegations may not be named FEDE. They must carry the name of their country in the corresponding language attached to the acronym FEDE in the format ‘FEDE Country’ (e.g. FEDE France, FEDE Spain, FEDE Morocco etc.).
Art. 16b Local members may participate at meetings of the organs of a national Delegation and carry an advisory vote but must not exceed 50 % of the office-holding members of the organs concerned.
Art. 16c So as to prevent any profit-making activities from contradicting the nonprofit and non-economic nature of the FEDE (Art. 4), the decision to create economic subdivisions to finance the principal objective of the FEDE may only be taken by the Executive Council.
Art. 17 Auditors
Each year the General Assembly may name a monitoring organ in charge of checking the annual accounts. Its members shall be professionals who are not members of the association. The monitoring organ may be recalled at any time.
Art. 18 Committees
1Working committees may be established under the aegis of or from within the FEDE in order to address specific issues relating to the Federation’s aim and mission.
2The committees are not authorised to represent the Federation before third parties, to speak in its name or to perform legal acts on its behalf. The same restriction applies to the presidents and members of these committees.
The membership of the committees, the appointment of their members and the distribution of roles amongst the members must be approved by the Executive Council. Each committee reports on its activities to the Executive Council.
18c Member-led initiatives
Where one or several members of the FEDE wish to set up a committee or to participate in an initiative to that end, they must refer the matter to the President who will consult the Executive Council.
The work of the committees is overseen by the President or his or her representative, who will ensure that their activity and functioning are in conformity with the objectives and spirit of the Federation. If the President or his or her representative considers that this is not, or is no longer, the case or that the committee members are ill-suited to their roles, he or she will take whatever measures he or she, in agreement with the Executive Council, considers appropriate and will inform the General Assembly of this; in urgent cases he or she will convene the General Assembly.
18e Protection of the interests and name of the FEDE
A committee set up without the knowledge of the Federation’s management organs, that is not recognised by the Federation or does not have its approval, may not in any circumstances present itself to third parties as an emanation of the FEDE, nor claim any association of whatever kind with the Federation. This is the case even where all the participants of the committee are members of the association.